West Yorkshire North's Camp, Holiday and Expedition Site (WYNCHES) 

WYNCHES Campsite Bookings IMPORTANT INFORMATION & CONDITIONS The WYNCHES Management Committee welcomes you to our County Camp Site. For your stay to be as enjoyable as possible we want to draw your attention to some important information and conditions. Access across the site The drive through the site has speed bumps, and when children are on site the speed limit is 5mph. The drive is also access for private housing at the top of the site. Residents do abide by the speed limit, but it is difficult to monitor all traffic, therefore please be aware of the dangers of crossing the track especially at night. Animals No pets are allowed on site except Assistance Dogs. Dogs must not be kept in a vehicle and let out for exercise. Any activities which require animals to be brought on site must be pre-arranged and agreed on booking. Damage and Breakages We understand that accidents do happen but please report any damage or breakages to the warden. Be aware we may ask you to pay for damages dependent upon the nature. For unreported breakages or damage which have clearly occurred during your stay you will be invoiced accordingly. Electrical Appliances Any electrical appliances or chargers you bring with you must be undamaged, in good working order and if possible, PAT tested, although this is not a legal requirement. Appliances, e.g. phones, tablets or laptops, must not be left to charge when you are not in the buildings or overnight. Chargers are one of the biggest causes of fire so please do not put your group or the building at risk. Equipment Hire Any equipment hired should be returned in a clean and dry state, packed into the correct bags. Any breakages or damages must be reported to the warden. In the event of rain, it will be possible to hang equipment to dry. Please note: If you are in WYN County or based a reasonable distance to the site you will be expected to return to meet the warden to help pack up the equipment once dry - please discuss this with the warden when you arrive. Fire Precautions, Campfires and Open fires Smoking or vaping is not allowed in any building. In liaison with any other groups on site all groups must agree a designated emergency assembly point in the event of fire. You must also hold a fire alarm practice at the earliest opportunity on your arrival. When using the Campfire circle please use the large wood from the wood pile. Campfires must be put out by 12 midnight and there must always be plenty of buckets of water available by the Campfire. No turf cutting for fire lighting is allowed unless agreed by the Camp Site Warden prior to arrival. A BBQ may be used but you must ensure it is off the grass. All other open fires must be built off the floor – a limited number of metal milk crates and bricks are stored behind the toilet blocks to enable you to raise your fire. There must always be buckets of water available by any BBQ or open fire. Cold ashes may be scattered around the edges of the field as where they cannot be seen. Ashes must not include part burnt pieces of wood or be smoking. All evidence of food, paper, silver foil etc must be removed from the ashes and disposed of in the general waste. Fireworks The setting off of fireworks must be agreed in advance with the booking secretary but in most cases it will be discouraged. First Aid Each group must provide their own first aid kit. All significant accidents should be reported to the Warden. This is so the Committee can instigate any necessary changes in practice and risk assessment for future users. Noise There is a general no noise policy between 11pm – 6.30am Other users of the site Please be aware there will often be other users camping on the site and in the house. We ask you to respect each other and work together when planning things like wide games, using campfire circle and access to the shop. Poor Weather In the event of bad weather, it may be possible to use one of the buildings on site for shelter. Please contact the warden if you are concerned so arrangements can be made. Washing machines and tumble dryers are available to dry sleeping bags etc, again please contact the warden if these are needed. Property and Equipment The security of personal and group property anywhere on the site is the responsibility of the group/owner. The WYNCHES committee does not accept any responsibility for loss of or damage to such property but recommends that it is adequately insured. Risk Assessments We can supply generic risk assessments for the site and activities we offer. It is your responsibility to provide your own unit risk assessment and amend the generic risk assessments according to the needs of your group. It is your responsibility tocomplete a Personal Emergency Evacuation Plan (PEEP) for any young member or volunteer who may need help to evacuate a building in the event of an emergency. Security 24/7 CCTV is in operation in some areas of the site. Should you feel there are strangers or trespassers on site contact the local police 101 or if more urgent 999. Please report any such incidents to the Camp Site Warden at the next most appropriate opportunity. Shop There is a shop selling badges and novelties in drawers in the house boot room. Please let the Camp Site Warden know if you would like to access the shop. A cash tin with a small float will be left for you. Online payments can be made to: WEST YORKSHIRE NORTH GUIDE ASSOCIATION DEPOT 56 - 00 – 36 (Nat West) Account no: 38607964 Please give your booking ref no as the reference. Suggestions & Complaints If you have any complaints or suggestions for improvement please tell the warden, or alternatively the booking secretary. We want the site to be as good as it can be, and for you to want to return again in the future. Tent Pitching Due to underground cables please ensure tent pegs are at least a 1.5 metres from the boundary hedges. Toilets All groups are responsible for cleaning the toilet blocks before they leave - that includes cleaning sinks and toilets with disinfectant, removing all rubbish, sweeping the floors and finally brushing the floors with water. Please do not:  Take hot water away from the toilet blocks  Wash pans cutlery, bowls, paint pots etc in the sinks  Use the toilet roll for drying hands (we try to ensure you have sufficient toilet rolls for your stay, but it is recommended you bring some of your own) If you use chemical toilets on your site, please tell the warden on arrival and they will open the chemical disposal door. Vehicles and Parking Unless temporarily parked for loading or unloading people or equipment, all vehicles must be parked in the car park at the top of the site. This is to keep access free for emergency vehicles. Please park sensibly to enable as many cars as possible to park. The only cars permitted to park by the house are those using the house with blue disabled badges. No vehicles must cross the cattle grid at the top of the site – this is private property. At no time should the drive be blocked by a vehicle or equipment, as this will not only cause inconvenience to other users but also damages relationships with our neighbours. Please ensure if you have coaches coming to the site, they do not block the entrance – there is a turning circle available for coaches to use at the top of the drive. Please advise any delivery vans coming on site, e.g. supermarket shopping, that they must not obstruct the drive. Vehicles must use the turning circle at the top of the drive to turn around, not turn around on the grass. On the campsite vehicles may park in the designated layby areas to drop girls and equipment off. There are hand carts available to transport camp equipment to your designated area. No vehicles are allowed on the grass at any time. However, if the grass is very dry, and there are very few girls on site, and only by arrangement with the camp site warden, you may be allowed to drive a vehicle with all your equipment onto the site near to where you are camping. Walls & boundaries Do not cross the cattle grid near the house or any of the boundary walls as they all lead to private property. Do not climb or remove stone from the walls. Wardens We have a rota of wardens who will meet you on arrival and departure but will not be on site during your stay. Prior to arrival the warden will contact you to discuss your arrival time. Our wardens are all volunteers, some of whom work, so it is important that you arrive/depart at the times arranged. The warden will open the toilet block and any relevant areas for you. They will also get out or show you the location of any equipment you have hired. You will be provided with a checklist to use that the warden will go through on your departure to ensure the site and any buildings are left in a good clean state. They will be able to provide you with a contact number should you need any assistance during your stay. Waste There are large industrial waste bins near the house (for house users), and at the bottom end of the site (for campers). Please do not leave bags of rubbish at the side of the bin – if the bin is full, you can use the other bin, failing that you must be prepared to take rubbish home with you. Woodpiles The woodpiles should be kept tidy, and any unused wood must be returned to the woodpile. Appropriate footwear and gloves should be worn when accessing the woodpiles as although we try to remove nails etc. this cannot be guaranteed. Wood must not be removed from any trees.